Kaiform respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store and protect your information when you use our website, platform and services.

This Policy is written in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

KAIFORM LTD
Email: info@kaiform.co

KAIFORM LTD is the data controller responsible for your personal data.

2. What Data We Collect

We may collect and process the following personal data:

2.1 Information you provide directly

• Full name

• Email address

• Account login details

• Billing information (processed securely by our payment provider)

• Communications sent to us (emails, support requests)

2.2 Information collected automatically

• IP address

• Device type, browser type and operating system

• Pages visited and interactions with the Platform

• Usage and access data (to monitor performance and prevent misuse)

3. How We Use Your Data

We use your personal data to:

• Create and manage your KAIFORM account

• Provide access to Membership content

• Process payments and subscriptions

• Communicate with you about your Membership

• Send marketing emails (only if you have opted in)

• Improve our Platform, content and services

• Detect fraud, misuse or breaches of our Terms

• Comply with legal and regulatory obligations

4. Legal Bases for Processing

We process your personal data under the following lawful bases:

• Contract – to provide the Membership you have purchased

• Consent – for marketing communications (where applicable)

• Legitimate interests – to operate, secure and improve our business

• Legal obligation – to comply with applicable laws

5. Marketing Communications

If you subscribe to our mailing list, we may send you marketing emails about KAIFORM, including updates, launches and offers.

• Marketing emails are separate from Membership access

• You can unsubscribe at any time using the link in our emails

• We do not send spam and do not sell mailing lists

6. Payments

All payments are processed securely by third-party payment providers (such as Stripe).

KAIFORM does not store or have access to your full payment card details.

Payment providers process your data in accordance with their own privacy policies.

7. Sharing Your Data

We do not sell, rent or trade your personal data.

We may share your data only with:

• Payment processors

• Website and hosting providers

• Email and marketing service providers

• Professional advisers (accountants, legal advisers)

• Authorities where legally required

All third parties are required to respect the security of your data and to process it lawfully.

8. International Data Transfers

Some of our service providers may process data outside the UK or EEA.

Where this occurs, we ensure appropriate safeguards are in place, such as:

• Adequacy decisions

• Standard contractual clauses

9. Data Retention

We retain your personal data only for as long as necessary to:

• Provide our services

• Comply with legal, accounting and tax requirements

• Resolve disputes

When data is no longer required, it is securely deleted or anonymised.

10. Your Rights Under UK GDPR

You have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request deletion of your data

• Restrict or object to processing

• Withdraw consent at any time

• Request data portability

• Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, contact us at info@kaiform.co.

11. Cookies

We use cookies and similar technologies to improve website functionality and user experience.

You can manage cookie preferences through your browser settings.
For more information, please see our Cookie Policy (if applicable).

12. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or misuse.

However, no online system is completely secure, and you acknowledge that data transmission is at your own risk.

13. Children’s Data

KAIFORM services are not intended for children under 18 without parental or guardian consent.
We do not knowingly collect personal data from children without such consent.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.
The latest version will always be available on our website and will apply from the date of publication.

15. Contact

If you have any questions about this Privacy Policy or how we handle your data, please contact:

📧 info@kaiform.co

END OF PRIVACY POLICY